Emerging Trend Computing and Communication - Myassignmenthelp.Com

Question: Discuss about the Emerging Trend in Computing and Communication. Answer: Introduction ERP stands for enterprise resource planning. It basically refers to management software widely used to conduct business activities with the help of integrated applications. Apart from this it also help in development an automatic system in many other functions such as, technological, management and human resources (Piazolo et.al. 2017). This system is widely used by the organisation in order to improve their productivity, profitability, performing business task in most economical manner they can, increasing overall organisational efficiency and many more. Considering the fact that implementation of the ERP system is involves high cost and due to the increase of the competition in the market every firm wants to be on the top to win over their competitors but the task is not easy till the time they are able to raise their overall production in order to attract and fulfil demands of more and more customers (Kraljic et.al 2014) for this my organisation require funds which has been sponsored by the top management of my company. There are many units working within the organisation and all of them are dependent on each other so, in such cases they may requirement information of other department which they can obtain with the help of ERP system. However, this system is beneficial for the employees working within the organisation as it help them to overcome come all the hurdles that comes in between their work. On the other hand SDLC stands for system development life cycle. It basically refers to a conceptual model which broadly defines all the stages that are involved in various projects of information system (Verma, 2014). There are many methodologies of the same that have been developed in order to bring better understanding like- waterfall model, rapid and joint development models and many more (Merhout and Kovach, 2017). However the implementation of ERP lifecycle is not an easy task. Many a times companies experience failure due to complexity as well as risk factors involved in ERP implementation system. But the firm prefer to adopt this system because it enables the organisation to enhance their overall performance and experience high profitability by reduction in overall expenses as well as cost that they have to pay to the worker within the company (Coronel and Morris, 2018). In this report complete discussion will be carried on discussion on new information system adopted by the organisations, ways in which it will create new opportunities and productivity of the business, choose of investors in order to execute new plan overall improvement and change in existing manual information system. Organisational description (swot analysis) Nick Barclay Andrew Quinn are the founders of OCC apparel an Australian organisation which deals in ethnic wear and t-shirts. Due to the giant size of the company its department started facing many problems such as difficulty in maintaining warehouses, conducting appropriate production activities and many more because scarcity of resources used for the production of material. Internal environment strength and weakness OCC apparel is the t-shirt manufacturing which has multiple departments such as, finance, human resource, and marketing. The organisation takes all the measures in order to ensure that all the workers working in Sydney face clean and enjoyable working climate considering the fact that whatever profit they are able to earn is only because of their workers. This organisation consists of 38 employees actively engaged in production activities so that the company can fulfil its mission to provide best quality ethnic wear and t-shirts in the world (Wheelen and Hunger, 2017). External environment opportunities and threats It basically refers to the type of environment which has many components that are outside the business but still have an impact over the business (Adegbite, Simintiras, Dwivedi, and Ifie, 2018). Some of the external components are controllable le and some are not. OCC apparel external environment consist includes customers, and financiers. Certain elements of the external environment that are not under the control and affect the firm are socio-cultural environment and political environment. Sometimes change in laws related to export prove dangerous for the company. If the firm is able forecast all the changes then with the help of appropriate strategy they can grasp opportunities (Wheelen and Hunger, 2017). Ways in which system can help the sponsor There is a requirement of huge financial resources especially at the time whenever some innovative system or changes are to be introduced within the organisation for the purpose of increasing its efficiency. Due to big size of the organisation and multiple departments manual information system is not sufficient to manage all the activities. Therefore top managements of the company are now willing to invest in order to introduce ERP system with an appropriate Systems Development Life Cycle. (Appendix 4) After the long discussion all the members of top management of the company were willing to make huge investment because they know that this investment will help them in increasing their overall productivity and increase efficacy in accounting records. Overall these things will help the company in attaining prime image in the eyes of society and win over their competitors by expanding their existing customer base. Figure 1 SDLC model (Sengupta, Das and Khan, 2014) Planning It is considered as primary stage of system development life cycle. Main aim of this stage is to determine all the problems faced by the enterprise and different solutions in order to overcome them. Its important to take all the resources, cost involved and many other items that are important for the organisation into consideration (Abdullah, 2017). Problem faced by the OCC apparel Dealing in manufacturing and sale t-shirts company face many problems in managing its production due to limitation of availability of resources such as financial and human resource. Apart from this organisation find it difficult to maintain all the accounting records in the systematic many only with the use of information system. All these issues need to addressed on time therefore its important for the firm to introduce enterprise resource planning system within its organisation so that they can overcome all these issues and able to use their resource in planned way Analysing the system and its major requirements This is the second phase of SDLC. In this phase proper analysis is done by the organisation to know all the points where there is the need of improvement so, that the company can match all the expectations well on time (Coronel and Morris, 2016). Improvement in existing manual information system There is a need to improve existing information system because of many problem faced by the organisation. MIS can broadly be defined as a system in which all the work performed within the organisation without the use of computers (Fischer et. at. 2017) They prefer to maintain all the records on the papers. Companies prefer to use them as they involve low cost and no investment in the form of employee development is needed as everything is done manually (Procter and Cook, 2017). There are many operations conducted within the organisation that are manually performed but the organisation will never be able to attain accuracy because of the element of human error. Among all the activities maximum work in the warehouse are performed manually by this it can said that human being plays important role. If the company wish to upgrade its warehouse performance then they have to fulfil all the basic need of their employees taking them as an important asset of the organisation. Improvement of overall workflow - with the introduction of these system employees will be able to accrue more relevant information which will increase their working capacity as well as overall productivity of the company (Becker et.al.2018). Maintaining of records in systematic way- due to the large size of the organisation its not an easy task to maintain all the records on the papers moreover managers may find it difficult in finding information from the books so, in such cases ERP system will facilitate the firm in analysis of data which lead to improvement task that were earlier been performed manually (Panigrahi, 2017). Improvement in system of recording and planning through the implementation of proper ERP system different departments within the organisation such as- HRM, finance, production, supply chain and many more will be able to attain information from one place. This will save their time and help the financial department to prepare fund flow as well as cash flow statements without and human and information technology help (Panigrahi, 2017).. Enhancement in data security- ERP system will help in establishing security of data which was collecting manually at the initial stage because this system involves entering individual data at a time. Whereas, there are chances of conflicts under manually information system as in this multiple data is recorded at a time but with the help of ERP within the same information consistency and accuracy can be establish (Sharma and Srivastava, 2017). Customisation- ERP can provide multiple platforms that can be used by different departments as per their needs. This will help the organisation in picking up the best among all and attain efficacy in their work. Along with it this systems also provide opportunities to customize the software as per the need. All these facilities help in better use of manually collected data (Parthasarathy and Sharma, 2017). System design and development of system It is one of the most important stages where its important font the organisation to identify all the features as well the operations that will help the company to solve all its problems (Kazim, 2017). Once all the things are been clarified then strong decisions are taken by the company the company to install the system that will help in increment of overall productivity of the organisation. Introducing a new information system OCC apparel will be able to enjoy all overcome all major problems after the installation of enterprise resource planning system. This system will enable the company to collect the data in uniform manner which in the future will help the managers of the firm in taking appropriate decisions. Cost benefit analysis Table given below clearly shows that although initial investment in the project is quite high but within the short time period enterprise will be able be realise all its benefits. Apart from the increase in profits and productivity, company will also be able to increase job satisfaction among its employees. Appendix 1(Mishan, 2015) Figure 2 cost benefit analysis table (Nas, 2016) Some of the major benefits that will be enjoyed by the company after the installation of new information system are Better decision making process ERP system will help the OCC apparel company to display high quality data on the screen so, that each and every department could use the information as per their needs. This will help the company in taking better decision which will result in better productivity and profitability (Parker, Van and Choudary, 2016). Good plans for the future organisation will be able to make better future plans so, that they can grasp the opportunities and overcome all the risk that are going to arise in near future. Apart from this good planning schedule will also help the employees working within the organisation to work without any confusion (Ycesan, 2016). Reduction of duplicity in the absence of this system OCC apparel face the problem of wastage of resources due the duplicity of data special in the manufacturing department but with the introduction of ERP in the system enable the company to reduce the duplicity in reports as well as in records maintain by different departments. Exercising more control and establishing traceability with the system ERP system enable the firm in establishing good network of tracking in all the departments of the organisation staring from the point where the raw material enters in the company to the point of final product been delivered to the consumers (Ycesan, 2016). Helps to establish better communication system with the organisation as, ERP system enables the firm to overcome all the barriers that exists between the departments. Its essential fort the company to build suitable communication channels so, that all the changes can easily be establish with any confusion. High profits due to the reduction of overall cost that earlier firm has to pay to the labours despite of many errors in the work will no longer exist as the result the organisation will be able to earn high profits. Implementation of this new information system will be beneficial not only for the organisation but also for the employees working within it and this will result in development of favourable working condition for the workers. Final implementation and evolution At this stage all the majors are taken by the research and development department in order to ensure that no loop holes are solved so that the company can easily attain all its goals (Amalnik and Ravasan, 2018). As soon as the message is received from the department change are introduced in in the company so that the business can grasp new opportunities which arises after the introduction of this new information system. Providing training In order to introduce new system its important for the firm to train all this workers so that they can work efficiently on the new software. Proper training will enable the employees to perform the work more efficiently. Training can be provided by the firm in the form of classroom lectures so, that everyone can learn with a competitive spirit. There are many steps that are involved in SLDC ERP system (Appendix 2) (Muscatello, Parente, and Swinarski, 2017). Total there are eight stages starting from the planning and ending at overall management of the system. However in-between stages may involve analysis, designing, development along with deployment and operation of the system. Each and every stage is important so, every stage must be developed under the supervision of the experts. Data Migration Many a times it happens that all those organisations who take an initiative to implement ERP software have lots of information collected in the form of accounting facts as they are running the firm from the longer period. Therefore its essential for them to run both the old as well as new system parallel in order to identify all the areas where they have missed the data at the time recording the same (Alruwaili and Gulliver, 2018). For this OCC Apparel has to follow one core process of data migration. This process ensures that all the information whether it is qualitative or quantitative are to be recorded in a systematic manner within the new system. Appendix 3 (Alruwaili and Gulliver, 2018). After proper implementation of this system organisation becomes capable enough to grasp all the opportunities that available in the market. Creating a new business opportunity Proper risk management and product diversification It can be said that implementation of this system will help the OCC apparel to manage all the risk factors that exist in internal as well as in external environment with the help of proper accounting records maintained under ERP system. Further once they overcome all the risk elements they will be able to expand their business. There are many new business opportunities that will arise after the adoption of ERP system. As under this system company have to accrue many softwares so in the later stage OCC apparel can use all these softwares to expand its business with the tension to recruit suitable employees for the same (Jansen, 2017). This system will help the company to efficient utilization of resources which in return will reduce unnecessary wastage of material further this material can be used for some other purpose. Evolution Improving organisational productivity Implementation of enterprise resource planning will help the company to increase its productivity as well as overall profitability of the company. This software will help the company to establish coordination between different departments which will result in establishment of streamline with the business processes (Alhassan, Alzahrani and AbdulAziz, 2017). The production of the firm is totally based on availability of the resources as well as on the accuracy with which the data is been collected by the firm and ERP system ensure both the things within the firm this will enable the firm to know how much resources they have and whats the actual demand of the product in the market. ERP ensure clarification of both the factors which enable OCC apparel to enjoy high productivity. Apart from this web-native platform provided by the software also help the firm to build well connection with the business partners (Huang and Yasuda, 2014). Conclusion From the above report it can be concluded that, enterprise resource planning has become essential for all the organisations who are dealing in the business with limited resources. In such cases companies like OCC apparel have to implement systems such as ERP in order to ensure that all the records are not only maintained but also been recorded in an accurate and systematic manner so that by taking appropriate decision entrepreneurs can expand their business (Mohamad, 2017). Apart from this there are some limitations of this system due to which many companies carried a long discussion before implementing it. Some of the major limitations of this software may involve- the cost of introducing this system is involved in planning, testing, implementation which is quite higher. This system also provide opportunity to customization but sometimes it happens that the firm is unable to adopt changes which results in reduction in up gradation. Many a times its also difficult for the employees working within the company to change their way of working within the short time period and this may also lead to frustration in them. 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